Forest Hill Frogs

In order for the Swim Team to function efficiently, we need ALL HANDS ON DECK!  We cannot run a meet without sufficient volunteers. If we do not have enough volunteers by the night before the meet WE WILL ASSIGN JOBS families accordingly....please don't make us do this! 

All families participating on Swim Team are required to volunteer a minimum of three times throughout the season. All families participating in meets other than dual meets, such as Don Schaub, Straehles, and Division Championships, will be expected to volunteer at those meets as well, IN ADDITION to the 3 minimum. 

All job sign ups will be done through this FH Swim Team website and will be available to sign up each week. 

If you have questions or concerns, please email our team representatives at [email protected].

The following jobs need to be filled every meet, unless specified as "home meet only".

• Swimmer Check-In (before start of meet)
  • At the “gate” job which starts at 7:25 am for Home meets (7:45am for Away Meets).Check off swimmers as they enter the facility so we know if any swimmers are missing. Report missing swimmers to Team Rep by 8:20am.
• Announcer (During meet)(Home Meet Only)
  • Announces the Events – should be familiar with swim meet process and have a strong voice.
• Entry Table (Before and During meet)
  • Receives the Entry List with Heat and Lane assignments from the table around 8:40am. Slide pages into the entries board (HOME) or post on a wall/pole (away) for swimmers to find their events
  • HOME: Set up by gate to main pool to assist Clerk of Course by keeping swimmers and parents off of the pool deck while the Main Pool is closed. Update the event flippy numbers board

• Runner (During meet)
  • Take time sheets from timers to the table workers at the end of every event.
• Clerk of Course (During meet)
  • For Home Meets: Line up swimmers in event/heat/lane order. Move them forward as meet progresses. Escort swimmers to deck when it is time.
  • For Away Meets: Determine where the clerk of course will be located and the hosting team’s procedures. Help communicate the same to our swimmers and, mostly, help get our younger swimmers to the clerk of course.
• Heat Winner Awards (During meet) (Home Meet Only)
  • On deck job – give heat winner ribbons and candy to heat winners for swimmers ages 12 and younger. Candy only to heat winners 13 and older.
• Parking Directors (Before meet) (Home Meet Only)
  • Before start of meet: Help direct traffic -- FH families park around the back and leave the parking lot available for our visitors!
• Ribbons (During meet)
  • For Away meets: Collect Ribbon Box from hallway and return after meet. 
  • During meets (Home and Away): Stick award labels on ribbons; file FH ribbons in family folders. 
• Table Workers (During meet)
  • Determine Official Time for swimmers (2 people)
    • There are 3 timers on each lane, so there will be 3 times recorded on each timer sheet. You will circle the middle time which becomes the swimmer’s official time for the meet. If there are only 2 times listed, you will average the 2 times to determine the official time. (Teams may cross check each other’s work before passing on to Computer Entry.)
  • Computer Entry
  • Proof Computer report against timer sheets
• Timers (During meet) 
  • There are 3 timers in each lane. Alternating lanes have 2 timers from one team and 1 timer from the other team.
    • 6 lane pools – 18 timers (9 for each half of the meet)
    • 8 lane pools – 24 timers (12 for each half of the meet)
    • Head Timer for Home Meets - 2 timers (1 for each half of the meet)
    • Back up Timer – 2 timers (1 for each half of the meet – in case one timer needs to step away)
• Stroke & Turn Judges (During meet, requires previous training)
• Set Up/Clean up (before/after meet)
  • 7:00 am start. Help bring necessary equipment down for the meet; assist concession stand set up if needed. Requires lifting and carrying. Clean up will do the reverse at the end of the meet.
• Water Cooler/Deck Safety (during meet)
  • Fill water cooler (located on DECK) for all on-deck volunteers. Provide water to officials, timers, Clerks of Course. Assist Clerk of Course in ensuring swimmers are in appropriate areas and not on deck.